Apostille & document legalization for United States

What Is an Apostille?

An apostille is an official stamp or certificate that proves a document is genuine. It's used when you need to present American documents in another country. The apostille confirms that the person who signed the document had real authority to do so. It's recognized in countries that are part of the Hague Apostille Convention—which includes most countries worldwide.

When Do You Need an Apostille?

You typically need an apostille when:

• Applying for a visa or residence permit overseas
• Using birth, marriage, or divorce certificates abroad
• Presenting educational credentials to foreign employers or schools
• Registering property in another country
• Starting employment in a different nation
• Applying for residency or citizenship in another country

If you're moving internationally or sponsoring family members, you'll almost certainly need apostilles on key documents.

Which Documents Can Get an Apostille?

Common documents that need apostilles include:

• Birth certificates
• Marriage and divorce certificates
• Criminal background checks
• Educational diplomas and transcripts
• Power of attorney documents
• Police clearance certificates
• Court orders

Documents must be official copies issued by the government agency that holds them—photocopies generally don't qualify.

Where to Get an Apostille

The process depends on which agency issued your document:

For vital records (birth, marriage, divorce): Contact the vital records office in the US state where the document was issued.

For educational documents: Request an apostille from your school or university's registrar office.

For criminal records: Apply through the state police or law enforcement agency that issued the record.

For court documents: Request one from the specific court that handled your case.

Each agency has its own application process, fees, and timeline. Some allow online requests; others require mail or in-person applications.

How Long Does It Take?

Processing times vary widely depending on the agency and how busy they are. Some offices complete apostilles in days; others take weeks or months. Requesting expedited service may cost extra.

Cost of Getting an Apostille

Each issuing agency sets its own fees. Costs are typically modest—often between a small administrative charge and a moderate fee per document. Expedited requests usually cost more.

Next Steps

1. Identify which documents you need apostilles for

2. Find out which US agency issued each document

3. Visit that agency's official website for application instructions

4. Submit your request (online, by mail, or in person)

5. Pay any required fees

6. Receive your apostilled documents

This is general self-help information, not legal advice. Always verify current rules on the official government website.